Fax, letter reminder and ultimatum - World Credit Organization

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ICE8000 credit knowledge column
  • 1. "Introduction to ICE8000 Credit Knowledge"
  • 2. "Building an Integrity Unit——ICE8000 Integrity Management"
  • 3. "ICE8000 Credit Investigation, Analysis, Rating"

    • 4.6 Fax, letter reminder and ultimatum

    4.6.1 Fax, letter dunning

    During the phone call collection process, if necessary, faxes, letters, and emails can be sent for payment reminders. A sample is listed below:

    Shanghai Xingzheng Technology Co., Ltd.

    Payment Reminder

    Nanjing **Environment Co., Ltd.:

    The two DEW water purifiers purchased by your company from our company on January 2, 2008 have been delivered to your company on February 5 according to the contract, and the installation and debugging have been completed. Your company should pay the payment of 200,000 yuan to us on February 8th according to the contract. Our company has called for collection many times, but your company has not yet paid.

    Please pay the payment before May 10, 2008. If there is any dissatisfaction with our company's work, or any dissatisfaction with our company's goods, please contact our company to solve it.

    We have always believed that your company has an honest and pragmatic work spirit, and we firmly believe that this spirit is a necessary condition for your company's long-term success.

    Friendly Receipt: This letter is in duplicate. If your company is unable to repay, please sign and seal at the Receipt and promise the repayment date within three working days after receiving this letter, and send it to our company , to show that your company has the willingness to repay and the willingness to be honest.

    Date of promised repayment: Receipt signed and stamped:

    Contact: Tel:

    Shanghai Xingzheng Technology Co., Ltd.

    April 20, 2008

    4.6.2 Ultimatum

    If methods such as telephone collection are ineffective, consider sending a written ultimatum. A sample is listed below:

    Shanghai Xingzheng Technology Co., Ltd.

    Ultimatum

    Nanjing **Environment Co., Ltd.:

    The two DEW water purifiers purchased by your company from our company on January 2, 2008 have been delivered to your company on February 5 according to the contract, and the installation and debugging have been completed. Your company should pay the payment of 200,000 yuan to us on February 8th according to the contract. Our company has called for collection many times, but your company has not yet paid.

    Please pay the payment before May 10, 2008. Otherwise, our company will entrust the ICE8000 credit agency to remind you or initiate legal proceedings.

    Sincerely,

    Contact: Tel:

    Shanghai Xingzheng Technology Co., Ltd.

    April 20, 2008

    The above content is excerpted from "Building an Integrity Unit - ICE8000 Integrity Management" (written by Fang Bangjian, free to use, but please indicate the source)